Planning a project with your team

Project planning is hard. When you need to plan a project, don’t do it alone. Ask your team to help you plan the project. By including them, you get buy in and a better plan.

Planning a project with your team
Photo by Sarah Pflug from Burst

1. Plan with your team

Schedule a time to meet with your team. Explain the project and work out how to get it done. By working with your team, you get your team interested in the project and avoid having to rework your plan.

2. Get everyone involved

Ask questions. Each person has different experience and insights into how to approach the project. Make them feel like they are part of the process.

3. Work with your team to define the tasks

Have them help you define all tasks needed to complete the project. When you have all the tasks figured out, ask them for estimates. They should be able to give you realistic estimates not guesses.

Projects get completed by teams. Start by planning with your team. Get them involved by asking questions and finding out what tasks are needed. By working with your team at the beginning, you can create buy in and enthusiasm for the project.

Need more project management tips? Check out 10 Practical Project Management Tips.

10 Practical Project Management Tips

We all manage projects. Whether we are working on a team or independently, we have our part that needs to get done. Chris Ford, Project Manager at Reaktiv Studios shared her practical project management tips at WordCamp US in November 2019.

10 Practical Project Management Tips
Photo by Shopify Partners from Burst

1. Projects are about people

Projects are about working and collaborating with people to achieve a goal or build something. It’s not about the technology. People are trying to do the best they can with the tools they have.

2. Work with people you like.

People don’t like to work with jerks. You don’t always get to choose who you work with. When you do, choose to work with people you like. Projects work out better when you work with people you like.

3. There is no such thing as a perfect project.

Something always happens. The client adds new features. Team members quit. Delays and other problems occur. When that happens, be flexible. Stay calm and do the best you can.

4. Measure what matters to you.

You can’t measure what matters to you if you don’t track it. Do you know how much time you spend on a task? Are you using a project management tool to keep track of team’s progress? There are plenty of tools like Harvest to help you collect and analyze your progress.

5. You will be wrong. It will suck.

You’ll make mistakes. Everyone does. Chris likes to say “The wrong mistake is the one you make more than twice.” Accept this and be ok with it.

6. Bad news doesn’t age well.

When you’re wrong, don’t hide it. It is better to tell people bad news right away than delay it.

7. Celebrate the small victories.

When you have a success no matter how small, celebrate it with your team.

8. Create a culture of helping.

Be helpful. Share knowledge and encourage helping others.

9. Take care of yourself.

Remember to take care of your team and especially yourself. Schedule time for breaks and whatever else your or your team needs.

10. Everyone is a project manager.

Remember, we all manage our own projects.